How It Works
Effortlessly Capture Your Documents
Reduce the amount of time physically handling and processing your documents across
your organization for both high volume centralized capture and decentralized workgroup
capture. EzeScan’s professional production batch capture capabilities allow you to capture
multiple documents from multiple locations including document scanners, MFD’s, network
folders, email mailboxes or digital process workflows. EzeScan’s power indexing capabilities
guide the operator through the registration process via preconfigured drop-down menus.
Where possible, data is captured automatically and real time validation ensures your data
is accurate. Common data can be set for reuse across multiple documents to limit the
number of keystrokes or eliminate them altogether..
Automate Your Manual Workflows
With EzeScan software solutions you can transform and automate your manual business
processes into highly intelligent digital workflows. EzeScan’s centralized capture solution
can automate your digital mailroom to batch process incoming correspondence in both
hard copy or digital formats. Get your information to where it needs to be with the
minimum of effort. EzeScan’s decentralized capture solution is available to everyone in
your organization regardless of their location via an intuitive WebApp interface. Your
documents will be correctly named, distributed, filed, and uploaded to the correct
location in iManage. EzeScan provides automated document capture, data capture, image
enhancement, validation, file naming, folder creation and upload, ultimately limiting the
amount of user intervention and excessive manual processing. By automatically initiating
your iManage workflows, EzeScan will ensure your information is actioned in a timely
Barcode Coversheet Generator
Avoid manual data entry by using EzeScan’s barcode coversheet generator. Simply right
click a destination within iManage and print the bar code coversheet (both folder and
document levels are supported). Scan documents/batches with the cover page to go
directly to the iManage location with optional and inherited metadata.
Our iManage Solutions
EzeScan PRO Workstation for iManage
EzeScan PRO workstation is a professional production batch scanning and document image import tool
capable of delivering high productivity gains for iManage users. Scan your documents using EzeScan’s
advanced batch scanning capabilities, import from a folder or direct from an email account.
This cost-effective document scanning solution (no “per-page” scanning restrictions apply) is easy to
use and comes standard with image enhancement features, image annotation and redaction/FOI
capabilities. Numerous output image formats can be selected including TIF and text searchable PDF,
EzeScan PRO workstation supports a large range of scanner hardware including multifunction devices
and Desktop Scanners. Optional data capture, automation, and Full integration into iManage are
available to further extend the functionality and productivity of your scanning workflow.
More About EzeScan Pro
EzeScan SERVER for iManage
EzeScan SERVER provides highly automated document digitisation functionality for both your workgroup and
workflow document processing requirements including: Image Enhancement, File Conversion, OCR / Text
Searchable PDF/A, Data Capture, Document Routing.
As an enterprise digitization platform EzeScan SERVER can align your business processes and satisfy your
standards, governance and compliance requirements. With one product you can unify the capabilities of
all your capture devices with your business needs whilst at the same time making it effortless for your
staff to capture and process documents.
More About EzeScan
EzeScan Enterprise Capture for PaperCut
EzeScan’s advanced capture solution is now available for MFP’s using PaperCut MF and EzeScan Remote
Indexing Application (RIA). With the minimum of keystrokes users can now effortlessly scan and register
documents directly into iManage and automatically initiate intelligent business processes.
EzeScan’s intelligent capture solution for MFP’s provides a direct integration via the PaperCut MF
solution on the MFP for a user to initiate the capture of business documents. Based on the user
selection the relevant digitization standards are automatically applied and the documents submitted to
the EzeScan WebApp Server (EWA) for processing. Users or assigned business units are automatically
notified via email of documents with a web link to the EzeScan Remote Indexing Assistant (RIA)WebApp.
With no client software required, browser access ensures PC, Mac or mobile smart device compatibility.
The EzeScan Remote Indexing Assistant (RIA) WebApp can be configured to allow a user to QA, validate and
profile captured documents. With the use of configured drop-down menus and database lookups, documents
are automatically named based on business standards and correctly filled or routed into iManage.
EzeScan iManage Capture Solution for Ricoh MFP’s
EzeScan’s new Android App is now available for Ricoh MFP’s using Smart Panel (Version 2.0 or higher) and
EzeScan Remote Indexing WebApp. With the minimum of keystrokes Ricoh customers can now effortlessly scan
and register documents directly into their corporate systems including iManage and automatically
initiate intelligent business processes.
EzeScan intelligent capture solution for Ricoh MFD’s directly addresses these requirements to allow your
staff to capture, register and initiate a business process accurately and effortlessly, anytime and
EzeScan Remote Indexing Assistant (RIA) for iManage
The EzeScan Remote Indexing Assistant (RIA) WebApp can be deployed in two scenarios: As decentralised
scanning solution for workgroup MFD users and as a remote indexing tool.
The EzeScan Remote Indexing Assistant (RIA) WebApp can provide an enterprise digitisation platform that
aligns business process with your governance and compliance requirements.
Users simply scan their documents to email. EzeScan’s WebApp Server intercepts the email and sends an
automated email notification to the user. Users simply follow the URL link to view the documents in
their web browser, check the quality of the image, add/modify any metadata and then submit each document
to the next stage of processing. The processed files and metadata can then be sent back to a production
EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRMS.
The EzeScan Remote Indexing Assistant (RIA) WebApp can provide a web form-based profiling interface for
all users in an organisation. Documents scanned in production workflows using EzeScan desktop
applications can now be sent to users outside traditional records environments to profile, add or check
metadata. When documents are sent to the EzeScan WebApp Server it sends an automated email notification
to the workflow user.
Users simply follow the URL link to view the documents in their web browser, add/modify any metadata and
then submit each document to the next stage of processing. The processed files with updated metadata can
then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically
uploaded to any supported EDRMS.
EzeScan File Upload Assistant (FUA) for iManage
The EzeScan File Upload Assistant (FUA) WebApp provides an easy way for users to select and upload
electronic files from a computer or a mobile device directly into iManage. Select files from a windows
folder, or simply drag & drop your files onto the EzeScan webpage for easy processing and upload.
EzeScan’s Barcode Coversheet Generator (BCG) for iManage
Generate an EzeScan cover sheet for a matter by simply right clicking a destination within the iManage Outlook plugin. Batch scan documents using the cover page as a separator page which allows the document to be split and saved directly into any iManage location. Additional metadata such as the document name and class can be applied when creating the cover page, as well as inheriting metadata from the iManage parent folder. EzeScan’s Barcode Generator has the ability to both read and write barcodes, making the workflow process for users much easier and allot more automated when uploading documents into iManage